Use Case · Registration Form
Registration forms that update
your team in real time.
From a 10-person webinar to a multi-day conference, Brieform handles registration intake with capacity tracking and branded confirmations — then your AI reads and counts registrations without a spreadsheet.
Why "registration form" is broader than "event registration"
A registration form isn't always about an event. Course sign-ups, program enrollments, club memberships, certification cohorts, beta program registrations — all of them are registration flows that share the same pattern: structured intake, capacity tracking, segmented confirmation emails, and a downstream operations team that needs to know when someone signs up.
The pain across all these scenarios is similar. Whoever built the registration form three months ago used Google Forms, the Sheet hasn't been touched in weeks, and the operations lead is asking you in Slack: "How many people are signed up for the November cohort?" Nobody knows for sure because the source of truth is a Sheet that needs filtering and a Stripe dashboard that needs cross-referencing.
Brieform replaces that with a single registration intake that handles capacity, branding, and confirmation emails — then your AI reads the registration list on demand.
What a Brieform registration form does
Three different registration flows, one wizard
Webinar registration (1-hour, recurring)
Lightweight: name, email, company, role. Confirmation email with the Zoom link. Reminder 1 hour before the call. Ask your AI: 'How many webinar signups this week?' — it calls get_responses and answers inline.
Cohort program registration (8-week course)
Heavier: prerequisite questionnaire, scheduling preferences. Conditional logic adapts based on student level. Confirmation email with onboarding kickoff link. Ask your AI to count enrollments or ping Slack when capacity hits 80% — if your AI has Slack connected.
Conference registration (multi-day, in-person)
Multi-step flow: personal info, ticket tier, session selection, dietary, accessibility, sponsor opt-ins. Branded confirmation with full agenda. CSV export the day before for check-in. Ask your AI to list attendees by tier or session.
How to launch a Brieform registration form
- 1
Open the relevant template — event-registration-form, webinar-registration, workshop-signup, or conference-registration
- 2
Describe your event in chat — what's the format, what's the capacity, what tiers exist
- 3
Configure conditional logic for tier-specific or track-specific questions
- 4
Configure the confirmation email with the calendar invite or kickoff link
- 5
Ask your AI to read registrations via the MCP server — count, filter, or list by tier
- 6
If your AI has Slack or Notion connected, ask it to route milestone alerts there
- 7
Set capacity rules — auto-lock or waitlist mode
- 8
Embed or share the form
What this replaces
| Tool stack | Cost | The pain |
|---|---|---|
| Eventbrite | Free–$$ + branded UI | Branding, no AI, limited custom fields |
| Tito + Zapier + Slack | $99+/event + $29 Zap | Per-event pricing, fragile Zaps |
| Google Forms + Sheets + manual emails | "Free" | No alerts, no calendar invites, manual confirmations |
| Brieform | $0 free, $29 Starter | Describe in chat, calendar invites included, read registrations in your AI |
Who this is for
Independent course creators and educators
Running cohort-based programs.
Community organizers
Running monthly meetups, AMAs, and unconferences.
Boutique training companies
Registering students for certification programs.
Membership organizations
Handling new-member intake and renewals.
Related
FAQ
Can I have a waitlist when capacity is reached?
Yes — when capacity is hit, the form can flip to waitlist mode and continue collecting registrations into a separate "waitlist" segment, which you can promote to "registered" if a spot opens up.
Does Brieform handle paid registration?
Not natively. For paid events, embed a Stripe or Polar checkout link in the confirmation email — Brieform handles intake, payments happen via your processor of choice.
Can I send different confirmation emails to different attendee types?
Yes — use conditional logic to determine which confirmation email fires based on a field value (ticket tier, attendee type, etc.). Each branch can have its own email template.
What about recurring webinars?
Use the same registration form for every session. Brieform tags by submission date, so you can filter the dashboard by week or session.
See registration templates — free
Free forever for your first form. EU-hosted. From 10-person webinars to multi-day conferences.
No credit card · Works with Claude, ChatGPT, Cursor